Council Employment Opportunities

Office Administrative Assistant

About the Position

We are seeking a detail-oriented and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting staff, and enhancing overall productivity. This position requires strong organizational skills, excellent customer service abilities, and proficiency in office management tools.

The Administrative Assistant will report to the Chief Executive Officer.

 

Essential Duties

  • Welcome and Greet Guests
  • Answer incoming phone calls and provide callers with general information or route calls accordingly. Make outbound calls, communicate with sponsors, buyers, vendors.
  • Maintain the Council Calendar and enter onto the Council Website in a timely manner with accurately for the benefit and planning of our customers. Also, coordinate the usage of the Council Conference Rooms, key exchange & make sure those that use the rooms return it in the condition they found it.
  • Daily check the Council Email Account & distribute messages promptly.
  • You will be a part of the Field Team. A second person will assist in recruiting new Scouts with making and distributing Recruiting Flyers, Membership/Recruiting/Supply Inventory and duties as assigned.
  • In case of the Registrar’s absence, accept and enter Eagle Paperwork, Certificate of Insurance Processing, BeAScout Needs, Volunteer Online Support, and process promptly & accurately.
  • Assist in the Recharter & Registration Entry
  • Maintain the Printers, Computers, Phones, Internet & Utility needs.
  • Inventory & Order Office Supplies
  • Open Council Mail and record Mail Log Sheet daily.
  • Set up online activities in a timely manner
  • Lead the Special Event Letter Procurement and add to the list regularly. Maintain those that give and clear out those that do not

 

Responsibilities

  • Manage daily office operations and ensure a welcoming environment for clients and staff.
  • Provide clerical support including filing, data entry, and document management.
  • Oversee calendar management for scheduling appointments and meetings efficiently.
  • Act as a personal assistant to CEO as needed, facilitating communication and task completion.
  • Deliver exceptional customer service by responding to inquiries and addressing client needs promptly.
  • Organize office supplies and maintain inventory levels to ensure operational efficiency.
  • Collaborate with team members to support various projects and initiatives.

 

Skills

  • Strong organizational skills with the ability to manage multiple tasks effectively.
  • Proficient in office/Event management software, including Microsoft Office Suite.
  • Excellent clerical skills with attention to detail for accurate documentation.
  • Ability to handle multiple projects at a time with minimum direction
  • Bilingual abilities are a plus, enhancing communication with diverse clients.
  • Proven experience in customer service, demonstrating professionalism and empathy.
  • Familiarity with calendar management tools for efficient scheduling.
  • Ability to work independently as well as collaboratively within a team environment.
  • Continually work to further the Mission and Vision of Scouting America

Job Type: Fulltime, Monday – Friday; 8:00am – 5pm; In-Person

(Special events Occasionally on Weekend)

Pay: $25.00-$30.00 per hour

Benefits Offered:

  • Health Insurance
  • Dental Insurance
  • Life Insurance
  • Paid Holidays
  • Paid Vacation
  • Vision Insurance
  • 401K

Submit your Resume: Andrea.McClellan@Scouting.org